Glossary for Non-Technical Users
Purpose
Plain-language definitions of words you will see in Digitex SMS menus, reports, and mobile app.
Who uses it
Everyone — especially new secretaries, accountants, teachers, and parents.
| Term | Simple meaning |
|---|---|
| Institution | Your school in the system |
| Session | School year (e.g. 2025-2026) |
| Enrollment | Student placed in a class for a year |
| Tranche | Fee installment (1st payment, 2nd payment…) |
| Invoice | Bill for fees owed |
| Payment proof | Photo/receipt parent uploads after paying offline |
| Payment gateway | Online service (PawaPay, CinetPay, Flutterwave) that collects Mobile Money |
| Webhook | Automatic message from gateway to your server when payment succeeds |
| RFID / NFC | Electronic ID card for gate scanning |
| Gate pass / Pickup QR | QR code for authorizing child collection |
| OTP | One-time SMS code for verification |
| Module | A feature area (menu section) |
| Permission | Allow or deny one action for a role |
| Role | Job type: Teacher, Accountant, School Admin, etc. |
| In-app notification | Alert inside the bell icon (not SMS) |
| Head Officer | Manages multiple schools on the platform |
| Super Admin | Platform operator (Digitex) |
| LMD | University credit system (Licence-Master-Doctorat) |
| Deliberation | University exam board decision on pass/fail |
| Merchant code | Number parents dial for Mobile Money payments |
| Sandbox | Test mode — no real money |
| Production | Live mode — real payments |
| Digitex AI | In-app assistant and writing tools (optional plan add-on) |
| AI Assistant | Full chat for how-to questions and drafting |
| AI Studio | Standalone writing tools (translate, summarize, etc.) |
| School copilot | Dashboard AI briefing of urgent items |
| AI embed | Purple AI button on a module page (uses that page’s data) |
Common questions
Q: What is the difference between invoice and payment?
A: Invoice = bill (money owed). Payment = money received against that bill.
Q: What is a payment token / pay link?
A: A secret URL on an invoice that lets parents pay without logging in.
*End of User Manual — For technical setup and API details, see Developer Manual and REST API Manual.*
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